When booking a meeting room in Bristol it is important to check a few things before paying a deposit to hire a room.
Match Capacity to Your Actual Headcount
You also need to make sure that the number of people that a room can hold is enough for your meeting, so check how many people actually turned up to book the meeting. It’s also a good idea to have a little wiggle room, so book a room that can hold a few more people than you expect to attend. This way you can be safe from having to move to a different room because there are too many people in the originally booked room.
Check How Attendees Will Get There
Bristol city centre is not ideal for parking, so be sure to check on public transport links to Bristol for attendees travelling from other parts of the Bristol region. If it is anticipated that most attendees will be driving then be sure to check if parking is included in the hire price or if this will need to be booked separately.
Read the Cancellation Terms First
Plans can change so it’s worth checking the cancellation policy before booking. Some suppliers in Bristol will be more flexible than others and may allow you to reschedule at short notice, others may retain your deposit in full. See also Meeting Rooms Bristol.
Clarify What the Hire Price Actually Covers
Also check to see if things such as a projector, whiteboard/flip chart and setup time are included in the price of hiring the meeting room. It is common for these things to be listed as extras on your final invoice, however if you ask beforehand you can be sure of getting the best price.
Confirm the Room Layout on the Day
Check that the meeting room can be set up to your required format ie. boardroom, workshop, theatre style etc and who is responsible for setting up the room prior to your arrival.
It is worth taking the time to book a meeting room correctly in order to avoid potential problems on the day of your event.
